CONSTITUTION
of the
MOONTA MODEL AERO CLUB INCORPORATED (ABN 84632725406)

 

1.    TITLE

The official name of the Club shall be " MOONTA MODEL AERO CLUB INCORPORATED” herein after called MOONTA MAC.

2.    OBJECTS

The objects of the Club shall be:-
a.     Promotion and encouragement of model aircraft building and model aircraft flying in all its aspects.
b.    To assist and guide all members, but in particular, younger members and newcomers in this hobby.
c.    To organise and conduct competitions for members in all branches of the hobby of aero modelling.
d.    To arrange demonstrations of flying models to stimulate and foster the interest of the public in general.
e.    To affiliate with MODEL AEROSPORT SA Incorporated (known hereafter as MASA) and co-operate with this body when in the perceived best  interests of the Club by the Management Committee.
f.    To ensure the safety and health of all members by complying with all state and federal requirements.
g.    To ensure no member is discriminated against on the basis of colour creed, religion, or disability.

3.    OFFICE BEARERS

A simple majority at the Annual General Meeting shall elect the following Officers of the Club:

1.    President
2.    Vice-President
3     Secretary
4.    Treasurer
5.    Public officer
6.    Model Aerosport SA Incorporated Delegates (two of)   
7.    Four (4) committee members.

Members nominating for positions as “Office Bearers” must be Full Members for the following periods:

1.    President                        1 Year
2.    Vice-President                 1 Year
3.    Secretary                        1Year
4.    Treasurer                        1 Year
5.    Public officer                    1 Year
6.    Model Aerosport SA Incorporated Delegates (two of)        1 Year
7.    Four (4) committee members                                         3 months

a.    All of the foregoing Officers shall retire annually, but shall be eligible for re-election.
b.    For the administration of the Club, the elected office bearers will constitute a Management Committee.
c.    The Management Committee will appoint such Members as it considers necessary to effectively run the club .
d.    In the event of a casual vacancy occurring in the Office Bearers of the Club, the position can be filled by an  appointment made by The Management Committee and such Office Bearers will hold office until the next Annual General Meeting.
e.    No Office Bearer shall be under legal age of majority.

4.    MEMBERSHIP

Membership will consist of the following categories:

a.    Senior Member (also known as a full member) being a person over the age of 18 years, affiliated with MASA through MOONTA MAC and who has paid all club fees.  A senior member has full voting rights and the right to hold office, subject to any provisional membership restrictions.
b.    Junior Member being a person who has not attained the age of 18 years on the first day of JUNE the year, for which the subscription is due, affiliated with MASA through MOONTA MAC and who has paid all club fees.  A junior member has full voting rights, subject to any provisional membership restrictions but not the right to hold office.
c.    Associate Member being a person who, during the year for which the subscription is due, has affiliated with MASA through another Club and who has paid all club fees.   An Associate Member may have voting rights and the right to hold office if approved by a simple majority of members at the meeting.
d.    Provisional Member being a person who has paid all the appropriate fees but who has not had his membership accepted at a general meeting.  A provisional member does not have voting rights or the right to hold office.
e.    Social Member being a person who has paid all club fees, but not affiliated through MASA.  A social member is not permitted to operate a model aircraft at the Club's flying site.   A Social Member does not have voting rights or the right to hold office.
f.    Pensioner Member, if relevant is a person who on the first day of June of the year for which the subscription is due possesses a current and valid pensioner entitlement card as issued by the relevant Government authority.  Such a card must be made available for the inspection of the Secretary or Treasurer of the Club.
g.    Family Membership will be available to any two or more  Members who ordinarily reside at the same address.  The fees applicable to a family membership will be determined at the Annual General Meeting.
h.    The Treasurer or Secretary will maintain the record of financial members.
i.     The annual subscriptions for Members shall be determined at the Annual General Meeting.
j.     All subscriptions including club, MASA and joining fee shall be paid before one calendar month has elapsed.  Members who fail to meet this obligation shall be deemed to be unfinancial and forfeit all membership rights.
k.    Any joining fee payable by new Members and the method by which that fee is to be levied may be determined or altered at the Annual General Meeting.
l.     Except where prohibited elsewhere in this Constitution every financial member will have the privilege of:
Moving or seconding any motion.
Voting on any matter before the Chair.
May enter into any relevant discussion before the Chair at the discretion of the Chairman.
Holding any  Office in the Club.
m.    A member wishing to resign shall give written notice to the Secretary and shall remain liable to the Club for amounts due and outstanding at the date thereof.
n.    Any member over three months in arrears with subscriptions shall cease to be a member of the Club but shall remain liable to the Club for all amounts due and outstanding at that date.
o.    Any member who has resigned or is three months in arrears with subscriptions must submit a new application for membership before being entitled to use  the club facilities and have voting rights or hold office.
p.    The general meeting has the discretion to waive any joining fees if any.

 

5.    NEW MEMBERSHIP

a.    Applications for membership of the Club shall be submitted in writing on the prescribed application form and shall be accompanied by the appropriate subscription which shall be the full joining fee if any plus the    appropriate MASA fee, plus a proportion of the annual subscription based on the number of whole months remaining in the Club's financial year.
b.    Applications for membership, on the prescribed form will be considered by the general membership at the next scheduled general meeting.
c.    Any new member must be acceptable to two- thirds of the members present at the meeting when the application is granted.
d.    On approval of the Application for Membership and the appropriate fees have been received by the Club, the Applicant shall become a Provisional Member for a period of 3 months and shall have the right to use the club facilities and attend meetings.
e.    If an application is not accepted by the Members, the applicant shall be notified in writing and all fees will be returned after deducting a proportion representing the period of provisional membership enjoyed.

6.    HONORARY LIFE MEMBERSHIP

a.    Honorary Life Membership may be conferred from time to time on any person or Club member who in the opinion of the Management Committee has given the Club such service or has brought honour and prestige to the Club by outstanding achievement to warrant this honour.
b.    The conferring of Honorary Life Membership must be recommended by the Management Committee to an Annual General Meeting or Special General Meeting called for the purpose.
c.    Honorary Life Members shall be elected at the Annual General Meeting or Special General Meeting called for the purpose by a three-fourths majority of those financial members attending and voting.
d.    Honorary Life Members will not be required to pay any fees or levies to the Club (except any portion which represents fees due for affiliation to MASA  and M.A.A.A.) as from the date of their election to such status or as from the date of this motion whichever is the later date.

7.    DISCIPLINARY ACTION

a.    The Management Committee may expel from the Club or otherwise punish or penalise any member whose conduct in the opinion of the Management Committee is discreditable or injurious to the character, or interests of the Club, or who fails to comply with any request or direction of the Management Committee within a reasonable time or who fails to observe any direction or decision of any official or judge.
b.    Before any member is expelled or otherwise punished or penalised their conduct shall be investigated by the Management Committee and they shall be given the opportunity to defend themselves and to justify or explain their conduct. If a quorum is established, and if the majority of the Management Committee present when the matter is enquired into, is of the opinion that the member has been guilty of such conduct or action as aforesaid, then the Management Committee may expel or suspend them from membership or disqualify or otherwise punish or penalize. In the event of a member being expelled from membership or of any member not obeying or complying with any other penalty imposed by the Management Committee, then their name shall be removed from the Roll of Members and shall thereupon cease to be a member.
c.    Within seven (7) days of an expulsion being imposed, a written report covering the charge or charges and the finding of the Management Committee shall be submitted to Model Aerosport SA Incorporated.
d.    In the event that the member being disciplined is an elected office bearer or committee person then that person will no longer hold that position.

8.    MEETINGS

a.    The ANNUAL GENERAL MEETING of the Club shall be held within 60 days of the end of the financial year on a date decided by the Management Committee.  All financial members will be advised by the secretary or management  committee of the date, place, and agenda at least fourteen (14) days prior to the Meeting.
b.    The secretary or management committee will advise members of this meeting either by, notice at the clubrooms, newsletter, phone text, e-mail, letter, or any other media advice available.
c.    Items to be considered at an ANNUAL GENERAL MEETING are to be forwarded to the secretary or management committee in writing and signed by the member for inclusion with the notice.
e.    GENERAL MEETINGS shall be held at least once a month at times to be decided at the Annual General Meeting.
f.     A SPECIAL GENERAL MEETING shall be convened by the Secretary or management committee on the request of four Club members, in writing and signed by all the members requesting the Special General Meeting.
g.    The object or objects of the meeting shall be stated on the requisition and twenty eight (28) days clear notice of the Meeting shall be given by the Secretary or management committee in writing to all financial Club members.
h.    A Special General Meetings shall be held within twenty eight (28) days of receipt by the Secretary or management committee of such request.
i.    A quorum for the Annual General Meeting or a Special General Meeting will be not less than one third of the total number of financial members recorded on the Roll of Members as at the date of the meeting.
j.    A quorum for a General Meeting will be not less than one quarter of the total number of financial members recorded on the Roll of Members as at the date of the meeting.
k.    A quorum for a Committee meeting shall consist of any six of the elected office bearers. Their actions on any matter shall be reported to the next ordinary meeting of the Club.
l.    Minutes of all meetings will be recorded and submitted to the next meeting for approval.

9.    VOTING PROCEDURES

General motions  to be approved by the annual general meeting, general meeting, special general meeting, committee meeting will be by simple majority of the financial members present.  This excludes amendments to the constitution, which requires a two thirds majority to approve the alteration.

10.    BY-LAWS

The Annual General Meeting may make or amend By-laws necessary for the proper administration of the Club.  (A rule adopted by an organization in order to regulate its own affairs and the behaviour of its members.)

11.    FINANCE

a.    The income and property of the Club shall be applied solely to the promotion of its objects and no part hereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of pecuniary profit to the members, provided that remuneration may be paid in good faith to officers and servants of the Club or other persons in return for services actually rendered to the Club.
b.    The club monies shall be deposited in an approved financial institution as selected by the Management Committee in the name of the Club with any two of the Management Committee to operate.  In the event of a vacancy, the management committee can appoint a substitute, valid until the annual general meeting.
c.     All accounts shall be paid by cheque.
d.     Recurring accounts may be paid at the discretion of the Management Committee and be ratified at the next general meeting of the Club, and be recorded in the minutes of that meeting.
e.     Non-recurring accounts of an urgent or opportunity nature amounting to less than twice the total annual club fees (i.e. registration + flying fees) paid by a senior member may be paid at the discretion of the Management Committee and be ratified at the next general meeting of the Club, and be recorded in the minutes of that meeting.
f.    Proposals for any other non-recurring expenses shall be presented, for approval, to a general meeting before incurring the expense.
g.    A brief statement of receipts and expenditure and the bank balance shall be furnished monthly to members at a general meeting.
h.    The financial year of the Club shall end on the thirtieth day of June.
i.    The Treasurer shall present a statement of income and expenditure ending the thirtieth of June to each Annual General Meeting.   An annual general meeting can insist that the financial records are audited before being accepted.
j.    The Management Committee of the Club shall have all powers granted by law including the power to
purchase and sell real and personal property and to borrow money upon security of the property of the Club provided however that the exercise of the power to purchase and sell real property and to borrow money upon Security of the property of the Club shall be first authorised by a three-fourths majority of members of the Club attending and voting at a special general meeting called for the purpose.

12.    CESSATION OF ACTIVITIES

a.    In the event of the cessation of activities of the Club for six (6) months, it shall be considered that the Club has disbanded.
b.    In this event all debts must be paid and the remaining funds and assets be held in trust by an appointed trustee.
c.    The Club shall be reformed on application of three former members of the Club to the trustee.
e.    If the Club is not reformed in five (5) years then all funds and assets shall become the property of the MODEL AEROSPORT SOUTH AUSTRALIA INC.


13.    AMENDMENT OF THE CONSTITUTION

This Constitution may be amended at an Annual General Meeting of Members or at a Special General Meeting of Members provided that the amendment is carried by a two thirds majority of those present.  Amendments to the constitution must be clearly set out and notified to the membership as per the requirements for an Annual General Meeting or Special General Meeting.  Such an alteration shall be registered with the Corporate Affairs Commission as required by Law.  The registered Constitution shall bind the Club and every Member to the same extent as if they had respectively signed and sealed the document and agreed to be bound by all of the provisions thereof.